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Shop Expenses & Operating Costs

How to track daily shop expenses, rent, utilities, office supplies, and staff costs to monitor net profit in EzDukkan.

Shop Expenses & Operating Costs

Running a shop involves many daily expenses beyond purchasing stock: shop rent, electricity, packaging bags, chai, transport, and repairs. EzDukkan tracks these operating costs so your net profit is always accurate.

  1. Open Purchases from the navigation menu.
  2. Select Expenses.
  3. The expenses workspace displays your total spending for the period alongside your list of past expense receipts.
  1. Click the Add Expense button.
  2. The expense form opens to log the payment.

In the expense form:

  1. Date: The date the expense occurred (defaults to today).
  2. Amount (₹): The exact amount paid (must be greater than 0).
  3. Category: Choose the spending category:
    • Rent: Shop or godown rent.
    • Utilities: Electricity, water, generator diesel, or broadband.
    • Office Supplies: Packaging tape, carry bags, billing rolls, or cleaning supplies.
    • Travel: Delivery transport, fuel, or tempo charges.
    • Software/IT: Hardware maintenance, POS accessories, or subscriptions.
    • Contractors: Daily wage helpers, electricians, painters, or repair technicians.
    • Other: Tea, refreshments, miscellaneous shop expenses.
  4. Vendor Name: The recipient of the payment (e.g. MSEB Electricity, Landlord, or Local Stationery).
  5. Notes: Optional details, voucher numbers, or descriptions.
  1. Click Save Expense to record the transaction.
  2. The expense appears instantly in the list.
  3. If you need to make corrections later, click on the expense row to update amounts or vendor names, or click delete to remove it.
  • Dashboard Cash Flow: Recorded expenses automatically feed into the Money in and out card on your Home dashboard.
  • True Net Profit: In the Analysis Hub, expenses are deducted from your gross trading profit so you know exactly how much clean cash your business takes home each month.